The Practice Platform
Software for the way clinical practices actually work.
One calm system from the referral phone call to the signed report, with scheduling, cases, CRM, forms, documents, billing, and a secure client portal that finally speak to each other.
Faster intake
Voice AI reception answers the phone, verifies insurance, and books the intake before your front desk picks up.
Fewer no-shows
Automated reminders, portal confirmations, and waitlist backfill keep the calendar full without babysitting.
One source of truth
CRM, forms, documents, cases, notes, and billing on one client record. Every role writes to the same file.
Client record
CRM, forms and document management in one place.
Every client, referral, contact and file lives on a single record. Build the intake form your practice actually uses, then keep every signed PDF, uploaded ID, and shared consent linked to the client or the employee it belongs to.
- Industry-standard forms builder, no third-party tool needed
- Document management linked to clients, employees, or cases
- Share files with the team, a client, or any authorized party
- Custom fields, pipelines, and tags for how your clinic sorts work
Front office
A Practice Inbox that ends the tab-switching.
SMS, email, portal messages, voicemails and internal handoffs on one timeline per client, one shared queue for the team. Route messages, assign owners, and see the whole conversation without opening four apps.
- SMS, email, portal, and voicemail on one client timeline
- Shared queues with assignment, snooze, and read receipts
- Two-way calendar sync with Google and Outlook free-busy
- Waitlist backfill fires automatically when slots open
The Clinical Workflow
One system for the whole arc of a case, from referral to reimbursement.
Most tools cover a slice. ClinicZora covers the entire workflow your clinic already runs on paper, spreadsheets, and disconnected tabs, with one record per client that every role writes to.
- 01
Referral
Voice AI reception, referral intake form, insurance pre-check, waitlist assignment.
- 02
Intake
AI-transcribed intake session, history capture, consent packet, template pre-selection.
- 03
Testing
Case board with scoring progress, session-by-session shift notes, examiner handoff.
- 04
Report & Review
AI-assisted narrative drafting, structured review checkpoints, signed PDF delivery to client & referrer.
- 05
Billing & Follow-up
CPT/ICD-aware claim submission, denial tracking, client portal messaging, outcome follow-through.
Every stage writes to the same client record. No re-keying between systems.
See how the loop connects →Outcomes, not adjectives
What clinics using ClinicZora actually recover.
Directional figures from clinical practices running the platform end-to-end. We benchmark against your baseline before go-live and share the delta at 90 days.
Up to
40%
Faster report turnaround
Up to
12 hrs
Reclaimed per clinician / week
Up to
1 FTE
Front-desk load absorbed
Over
99.9%
Uptime, HIPAA-aligned hosting
In their words
Hear from the clinics running ClinicZora every day.
“We replaced four tools with ClinicZora and finally stopped losing cases in email threads. My scorers and I share the same board now.”
“The Voice AI receptionist handles our referral spikes without a single missed callback. It paid for itself in the first month.”
“For our contracts, ClinicZora's billing grid speaks the codes we actually submit. That alone saved a part-time biller's hours.”
A working demo
See ClinicZora with your practice's workflows.
Thirty minutes with someone who understands clinical operations. We'll show the parts of the platform that matter to your team, not a canned tour.
Or email hello@cliniczora.com